This Privacy Notice describes the manner in which Fairlight Players, use, store, process and disclose the personal data of users of our services.
This notice sets out:
- The information we may gather from you or ask you to provide,
- The legal basis under which we may process your information,
- How we may use that information to carry out our business,
- Under what circumstances we may disclose your personal information to third parties,
- Details of how we keep your information secure,
- Your rights in relation to accessing data we may hold about you.
We are committed to protecting your personal data and to being transparent about the data which we hold about you and our use of it.
Who we are
The Fairlight Players is an amateur dramatics group.
What we do
We promote and present productions and ticketing services as well as a range of ancillary hospitality services connected with a visit to one of our productions.
Information we collect
Personally Identifiable Information
When you interact with us we collect, store and process data through which you may be personally identified.
Examples of when this might occur include:
- when you make a booking online, by telephone or in person,
- when you visit our website,
- when you attend a performance,
- when you ask us to send you information for example signing up to our mailing list,
- when you join our membership scheme or register for other services we provide,
- when you interact with us on social media,
- when you correspond with us, for example to make a complaint or complete a comment card,
- when you enter a competition or a prize draw we are promoting,
- when you complete a survey or questionnaire.
The type of information we may collect and process includes, for example
- your name and address,
- your telephone number(s),
- your email addresses,
- your IP address,
- information related to the purchase you have made which may include card details,
- information about the way in which you interact with us; for example whether you have clicked links on our emails, or whether you have responded to a mailing we have sent to you.
In most cases this will be information you provide to us in the course of your interaction with us but from time to time it might be information we gather from you without your knowledge
Non-Identifiable Information we may process
We may also process information about you from which you cannot be personally identified. This includes:
Each time you visit our websites, log files are generated on the servers
Information that may be recorded includes the time and date of your visit, the files that were requested, your IP (Internet Protocol) address, the referrer website address (if provided) and the browser version.
We collect this anonymised information to help us better understand how you interact with the site, to allow us to diagnose problems, administer our systems and to audit the geographical make-up of users and how they have arrived at our site.
Sensitive Personal Data
Data Protection law sets out certain categories of data which are considered particularly sensitive. This includes information related to health-records, race, religious beliefs, trade union memberships and political affiliation. We do not collect this information from our customers.
The lawful basis under which we process your data
There are three lawful bases under which we may process your data:
When you purchase goods or services from us you are entering into a contract with us. In order to undertake our responsibilities with regards to that contract we need to store and process your personal information. For example we may need to post your tickets to you or we may need to contact you in relation to a booking you have made or where a show or event is subsequently cancelled.
We may process your personal data for our legitimate business reasons. This will most likely occur where there is a clear reason for doing so, where there is a benefit to you, where we consider that you would reasonably expect the processing to take place and where we judge there to be a limited impact on your privacy.
Where the above bases are not considered to be appropriate reasons for the processing of your data, but where processing still needs to take place, we will seek, record and maintain your explicit consent before undertaking any processing.
How We Use Your Information
We may process and use your personal information in a variety of ways, including for the following purposes:
- To process orders for theatre tickets/services
- To personalise your experience
- To process payments
- To promote future events and get your views.
For all communications related to a booking you have made, an event you are attending or a membership you hold the legal basis under which we process your data is contractual. This would include contacting you, for example, in relation to a cancelled performance.
We use our legitimate business interests as the legal basis for marketing communications about productions and membership events. We will send information that we consider to be of interest and benefit to you in line with the contact preferences that you have communicated to us. If at any time you wish to unsubscribe from receiving future communications you can do so via the unsubscribe link at the bottom of each email communication.
Your contact preferences can also be updated at any time or by contacting email@example.com.
Profiling, analysis and research
We may profile your data for research and analysis purposes and in order to ensure we are sending information that is relevant to you. We may also analyse data we hold about you in order to identify and prevent fraud.
Retaining your information
We store your personal information for no longer than is required for the purposes for which it was collected. Please be aware that the precise period may vary depending on your interaction with us and your relationship with us.
Once the relevant purpose has been satisfied we will delete or anonymise the information we hold about you unless the law requires us to retain a copy.
Sharing Your Personal Information
We do not sell, trade, or rent identifiable personal information to others without your consent except to the extent required by law.
How We Protect Your Information
Protecting your data is important to us. We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, username/password and transaction information.
Data exchange between you and our website happens over a SSL secured communication channel and is encrypted.
We regularly review policies and procedures to ensure that our systems remain safe and secure for your protection. We will not transfer, process or store your data anywhere that is outside of the European Economic Area.
Your rights with regard to your data
You have certain rights with regard to the storage and processing of your personal data including the right to request that we:
- provide you with a copy of the personal information we hold;
- update your personal information where it is out-of-date or incorrect;
- erase personal information we hold;
- restrict the way in which your information is processed;
- consider any valid objections to the processing of your personal information; and
- provide information about you to a third party provider of services (where the Company’s lawful basis for processing is your consent).
If you wish to exercise any of these rights, you must submit a request in writing to the email address below. We will respond to your request including providing information about whether the rights apply in the particular circumstances under which you are making the request). We may require additional information from you in order to respond to your request and we may levy a fee in some circumstances.
You also have the right to make a complaint to the Information Commissioners’ Office (ICO) if you believe that we have not complied with the requirements of Data Protection law with regard to your personal data.
Further information can be found at ico.org.uk .
This policy was last updated on 6 February 2022.